Request for Information (RFI) Clinical Trials Database Deve…

Request for Information (RFI)

Clinical Trials Database Developer

Submission deadline: November 22nd 2018

The African Academy of Sciences (The AAS) invites organizations to submit information regarding their interest in developing an open database for clinical trial capacities and sites on the African continent.  The database which will be managed by the AAS should be tailored to answer questions from potential trial sponsors, collaborators and participants.  At the minimum the database should contain the following features/capabilities:

  • An Application Programming Interface (API) with clinical trials registries and epidemiology databases (i.e.,,,; Pan-African Clinical Trials Registry (PACTR); and the AAS Good Financial Grant Practice (GFGP) to certify sites financial governance capacities ( The new database should be able to convert and aggregate data from all these databases and keep it synchronized
  • Optimized for Search Engines
  • Able to import site feasibility data and lists from a wide variety of excel, PDF formats and CSV sources including feasibility questionnaires, site lists, etc.
  • Compliant with the General Data Protection Regulation (GDPR)
  • Digital Object Identifier for citations and indexing
  • Ability to integrate with third-party applications 
  • Spatial database features which allow accurate mapping to local level for exposure on web-based and mobile device applications.
  • Ability to log/track all changes made to the data
  • Have access rights management- rights to enter data and tiered rights to access data
  • Ability to produce dashboards from the data for analysis -this may be important for making the case for investments.  Examples include GIS map, real-time charts, visualize changes in capabilities over time, which data fields are accessed most/least, network/relationship map
  • The dashboards should be accessible through web-based and mobile device applications
  • Allow for the exportation of data to different formats (csv, pdf, xlsx etc.)
  • The databaserepository should enable granular level and consolidated reporting across all metadata and data intersection points
  • Allow for generation of questionnaires/surveys which are directly databased.

In developing your submission, please note the following:

  • RFI responses maybe shared wholly or in part with AAS partners or donors and therefore please do not include any confidential information
  • The AAS will release a request for proposals (RFP) and will evaluate responses on a competitive basis. Please note that submission of an RFI does not imply consideration for the work nor does it eliminate the requirement to submit a full RFP.   Conversely, submission of an RFI does not obligate the respondent to submit a proposal in response to the RFP
  • Further, use of the respondents submitted information does not obligate the AAS to issue a contract to the RFP if submitted. 
Interested respondents are requested to first register with the AAS Grants Management System (Ishango) to access the RFI forms.  Deadline for submission of the RFI forms is 5.00pm (GMT) November 22nd 2018.  


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